1. The Delaware Public Archives (DPA) prohibits researchers from carrying boxes, brief cases, satchels, valises, purses or other containers into the Research Room. Researchers who have these items will use the storage lockers located in the entrance hall of the Research Room. These lockers are available on a first-come, first-serve basis. Large containers that will not fit into lockers must be given to Research Room staff to hold. Hats, jackets, and sweaters should be hung in the coat closet. Researchers are not permitted beyond the public areas of the building unless accompanied by staff.

    Researchers’ personal belongings must be removed each night from the lockers provided, unless special permission is obtained in advance from the supervisory research room staff. If personal belongings are not removed from the facilities by the researcher, they will be removed by the DPA personnel.

    DPA is not responsible for the loss or theft of articles stored in lockers.

  2. Smoking and eating are prohibited in the research areas. We request that you speak softly at all times, loud talking and other activities likely to disturb other researchers are prohibited. Persons desiring to use typewriters, sound recording devices, or computer equipment must obtain permission to do so and shall work in areas designated by the research room staff.

    The research room computers are available for approved research purposes. By using the computers, you consent to the rules set forth in the State Information Transport Network Acceptable Use Policy Any violation of this policy will result in the revocation of your user privileges.

  3. Notes must be taken with a lead pencil. Ink, in any form, may not be used.

  4. The amount of materials given to a researcher at any given time will be determined by the research room staff.

  5. A researcher must keep unbound records in the order in which they are delivered to the researcher. Records that appear to be in disorder must not be rearranged by the researcher, but should be referred to the research room attendant. Researchers are not to remove records from more than one container at a time. Papers are generally in chronological, alphabetical, or some other established order. If each item in a folder is turned like a page, the existing order in the folder will be preserved. Please notify a staff member if any pages appear to be misfiled or out of order. DO NOT rearrange existing order.

  6. Researchers must exercise all possible care to prevent damage to records. Records must not be leaned on, written on or over, folded anew, traced or handled in any way likely to cause damage. Exceptionally valuable or fragile records may be used only under the conditions specified by the research room attendant. Researchers may be required to wear cotton gloves to handle records, if Archives staff deem it necessary (especially photo users).

  7. When ordering copies, Research Room staff will instruct the researcher in how to identify documents to be copied. Patrons are not to remove items from folders but return items to original location and give whole unit (folder, box) to attendant. All copying of records will be done by research room staff with equipment belonging to the Delaware Public Archives. In order to preserve the original records, records which are available on microfilm will be copied from the microfilm. Records whose condition or size precludes photocopying will be reproduced by other means determined appropriately by the DPA staff.

  8. Original records will not be made available when microfilm copies are available. When using microfilm, researchers must not remove/use more than one roll of microfilm at a time to prevent mistakes in reboxing the rolls. Researchers should bring to the attention of the research room staff microfilm placed in the wrong box. Care must be taken loading and unloading microfilm from microfilm readers. Damaged microfilm must be reported to the research room attendant as soon as it is discovered.

  9. The Archives holdings do not circulate and researchers may not remove records from the Research Room. Removing or mutilating records is forbidden by law and is punishable by fine or imprisonment or both (11 Del. Code, § 873 and § 876). Researchers must check personal belongings, including briefcases, folders, coats, newspapers or containers of any kind before entering the research area. Upon leaving, researcher shall present for examination, any article that could contain records.

  10. The use of some materials, especially those of recent date, are subject to restrictions prescribed in statute or executive order, or restriction specified by the donor or agency from which created the records. The research room staff will advise the researcher of any applicable restrictions at the time the records are requested. Legal custody and/or control over access to some records that are in our possession remains with the agency of creation. All requests to access such records will be sent to the creating agency.

  11. All responsibility for infringement of legal copyrights is assumed by the user of the materials. Permission to publish any archival material in its entirety or a substantial portion thereof must be requested in writing prior to publication. A copy of any work containing items from our holdings is required to be deposited with us at the time of publication. A publication fee may be charged for some types of work.

  12. If researchers who receive researcher forms refuse to comply with the rules and regulations of the facility, or by their action demonstrate that they present a danger to the records or a danger or annoyance to other researchers or employees, they may have their privileges revoked by the State Archivist or his/her Deputy. A researcher whose privileges are revoked will be denied access to the research area for an indefinite period to be determined by the State Archivist or his/her Deputy.

Updated December 2014