SERIES #

SERIES TITLE AND DESCRIPTION

VITAL

RETENTION INSTRUCTIONS

LGPR-001

VOLUNTEER SERVICE RECORDS

Contain volunteer information, training, evaluations, amount of time volunteered, awards received, etc.

Retain at agency 2 yrs after last day of service; destroy.

LGPR-002

USE PERMITS

Applications/permits to reserve use of Parks Department facilities and equipment. May include schedules of league play.

Retain at agency 3 yrs after expiration or denial of permit; destroy.

LGPR-003

PROGRAM INSURANCE POLICIES

Policies held for participants and staff involved in programs sponsored and conducted by Parks/Recreation Department.

VITAL

Retain at agency 7 yrs after termination of policy or resolution of claim; destroy.

LGPR-004

RATES AND FEES

Contain copies of ordinances outlining rates and fees; condensed list of those rates, and related statistical records.

Replace as updated.

LGPR-005

DAMAGE AND VANDALISM REPORTS

Describes vandalism activity and/or damage at a Parks/Recreation Department facility or on Department property, extent of damage, and corrective measures to be taken.

Retain at agency 5 yrs; destroy.

LGPR-006

RULES AND REGULATIONS

Rules and regulations governing the operation and use of park facilities, beaches, pools, skating rinks, etc.

Upon promulgation, submit two copies to Archives for permanent preservation.

(29 DE Code, Section 519)

LGPR-007

ACTIVITY REGISTRATIONS

Document participation in activities conducted by the agency or while using agency facilities. May include financial information.

Retain at agency 2 yrs; successful audit; destroy.

NOTE: State and federal retention requirements should be applied if federal funding was provided.

LGPR-008

GIFTS AND DONATIONS

DELETED. See LGADM-032.

SERIES #

SERIES TITLE AND DESCRIPTION

VITAL

RETENTION INSTRUCTIONS

LGPR-009

SWIMMING POOL RECORDS

Water quality and pH readings for pools managed by local governments.

Retain at agency 5 yrs; destroy.

LGPR-010

TICKET SALES

Document tickets sold and funds collected. May include collected/unused tickets and turnstile readings.

Retain at agency; successful audit; destroy.

LGPR-011

NEIGHBORHOOD OPEN SPACE FILES

Document land dedicated by the local government for use of residents as park land. Include recommendations on land use and agreements between municipalities and developers on conditions of use and amount of land.

VITAL

Retain at agency until no longer needed; transfer to Archives for permanent preservation.